Location: Barcelona
About us
We are Dragons, a global creative agency working with bold brands to build cultural relevance, connection, and long-term impact through strategy-led creativity.
We bridge digital and creative thinking, developing innovative work across skincare, healthcare, fashion, lifestyle, FMCG, and more. Our international teams in the US and Barcelona deliver results through smart strategy, sharp creativity, and meticulous execution.
About the role
We are looking for a proactive, organised and analytical Internal Projects Coordinator to join our Delivery team and help improve the way our agency works. Working alongside our Project Managers and collaborating closely with Finance, HR and IT/IS, you will support the coordination of internal projects, processes and operational initiatives.
This is a hands-on, cross-functional role offering broad exposure to the agency's business and the opportunity to take on increasing responsibilities as you grow.
Key Responsibilities
Internal Projects & Process Improvement
· Coordinate internal projects and cross-functional initiatives, ensuring effective communication, follow-up and timely execution.
· Work with different departments to identify opportunities to simplify, structure and improve internal processes.
· Support compliance initiatives, certification processes and internal documentation, coordinating with relevant teams and external partners.
· Help identify and follow up on grants, subsidies and other opportunities relevant to the agency.
Legal & Contract Coordination
· Support the coordination of contracts and agreements, liaising with internal stakeholders, Legal and external advisors.
· Follow up on contract reviews, approvals, signatures and documentation.
· Help maintain an organised, accessible and up-to-date system for contracts and legal documentation.
· Support the improvement of contract-related workflows and administrative processes.
Freelancer Coordination
· Maintain and continuously improve the agency's freelancer database, ensuring accurate information on skills, availability, rates and previous collaborations.
· Support Project Managers in identifying and coordinating suitable freelance talent for their projects.
· Facilitate freelancer onboarding, contracting and related administrative processes in collaboration with the relevant departments.
· Help build and maintain a reliable network of freelance professionals.
Project Management Support & Reporting
· Provide operational and administrative support to the Delivery team and Project Managers.
· Collect, consolidate and analyse project data, including working hours, resource allocation and project-related reporting.
· Prepare accurate reports and actionable insights for Finance, Delivery leadership and key clients.
· Identify opportunities to improve reporting tools, data quality and internal workflows.
· Support the adoption of tools and processes that improve efficiency across the team.
Requirements
· 2–4 years of experience in project coordination, business support, operations or similar roles, ideally within a creative agency, production company or fast-paced service environment.
· Strong organisational skills, attention to detail and the ability to manage multiple priorities.
· An analytical mindset, with strong Excel/Google Sheets skills and confidence working with data and reporting.
· A proactive, solution-oriented attitude and the ability to follow through on tasks independently.
· Good communication and interpersonal skills, with the confidence to collaborate across departments and different levels of seniority.
· An interest in understanding how businesses operate and finding smarter ways of working.
· Fluent English and native or near-native Spanish.
· A degree in Business Administration, Law, Industrial/Organisational Engineering or a related field.
Nice to have
· Exposure to contract coordination, legal documentation or working with external legal advisors.
· Familiarity with compliance initiatives, certifications or grant and subsidy processes.
· Experience with freelancer coordination, procurement or purchase orders.
· Basic knowledge of intellectual property, image rights or audiovisual production contracts.
· Experience with project management or reporting tools.
· Curiosity about AI and automation, with an interest in experimenting with new tools and improving workflows.
· Awareness of responsible AI use and data protection principles.
What makes you a great fit
You are someone who enjoys bringing structure to complexity, connecting the dots between teams and making things happen. You are comfortable working with data, processes and people, and you take pride in getting the details right.
You don't need to have all the answers, but you are curious, resourceful and eager to learn. You enjoy taking ownership of your work, asking the right questions and finding practical solutions.
Most importantly, you are looking for a role where you can develop a broader understanding of how a creative business operates and gradually grow your responsibilities.
Languages
· Native or near native Spanish.
· Fluent English proficiency.
· Any other languages are a plus.
What we offer
· Remote flex Fridays from 9:00 AM to 2.30 PM.
· Three weeks of remote work per year.
· Summer working hours across July and August (9:00 AM to 4.00 PM).
· Free English & Spanish classes to boost your global communication skills.
· Access to Wellhub, a wellness platform offering a wide range of fitness and wellbeing options.
· Flexible retribution plan for meals, transport and childcare.
· Holidays: 22 working days + 3 days established by the collective agreement + national and local public holidays.
· Bright, spacious offices in the heart of Barcelona, with unlimited premium coffee.
· Competitive pay & room to grow.
· Global playground, cutting-edge tools and trend-driven culture.
At Dragons Group, we are dedicated to creating a workplace that values diversity, equity, and inclusion. We welcome candidates from all backgrounds and strive to build an environment where every individual feels empowered and respected.